Privacy Policy

The Parish & Town Councils’ Network is committed to protecting your privacy and handling your personal data responsibly.

This Privacy Policy explains what information we collect, why we collect it, how it is used, and your rights in relation to that data.

Information we collect

When you interact with the Network, including registering your interest or joining as a member, we may collect the following information:

• name
• role (e.g. councillor, clerk, officer, sector stakeholder)
• council or organisation (where provided)
• email address
• any additional information you choose to provide via forms

We only collect information that is necessary and relevant to the purpose of the Network.

How we use your information

Your information is used to:

• manage Network membership and participation
• communicate with members about Network activity, forums and updates
• administer registration forms and expressions of interest
• understand the make‑up of the Network to help shape future activity

Your data will not be used for marketing unrelated services and will not be sold or shared with third parties.

Legal basis for processing

We process personal data on the basis of:

consent, where you submit information via a form
legitimate interest, where processing is necessary to administer the Network and communicate with its members

You can withdraw your consent or ask to stop receiving communications at any time.

Data storage and security

Personal data is stored securely using standard digital tools and platforms appropriate to the scale of the Network.

We take reasonable steps to ensure data is protected against unauthorised access, loss or misuse.
Data is retained only for as long as necessary for the purposes of operating the Network.

Sharing information

Your personal data will not be shared externally, except where required by law.
The Network is supported by Lewis Anderson Enterprises Ltd, which provides sponsorship and technical support. Personal data is not shared for commercial purposes and sponsorship does not involve access to membership data beyond what is required to maintain the website and digital systems.

Your rights

Under UK data protection law, you have the right to:

• access the personal data we hold about you
• request correction of inaccurate information
• request deletion of your data
• object to or restrict how your data is used

You can exercise these rights by contacting us via the details below.

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Email: info@parishandtownnetwork.org.uk

Changes to this policy

This policy may be updated from time to time to reflect how the Network operates. The latest version will always be available on this website.